With all that goes into managing a vacation rental, juggling multiple calendars across multiple vacation rental booking sites can be the biggest source of chaos. Think double bookings. Canceled bookings still left on the calendar. Or, forgetting a booking entirely, resulting in not having your vacation rental cleaned on time.
Even more, those separate calendars on Vrbo, Airbnb, Booking.com (and more) mean different log-ins, different guest emails, different bookings, and different platforms. Whew. In other words, a logistical nightmare.
The good news: There are several smart and efficient ways to keep your overlapping calendars in check. Meaning it’s possible to keep your listings accurate, your guests happy, and your bookings growing. Let’s review them here.
First things first. Set up the same availability on all the calendars. So block out dates when your vacation rental is unavailable—say for your own personal vacations, maintenance, or because you rented out your Airbnb to friends or family.
If you have any minimum stay requirements (especially over your high season or holiday weeks), make sure to set that up now.
Bonus tip: Overall, consider lowering your minimum stay to attract more last-minute Airbnb bookings, which tend to be 1-3 nights.
This is key for organization. Avoid the dreaded double-booking nightmare by syncing your Airbnb and Vrbo calendars with any other calendars you use, such as your personal planner or a property management system. Most vacation rental platforms offer easy-to-use calendar sync features to keep all your listings accurate and aligned.
Your home is a success waiting to happen. We'll show you how.
Here are the top tips to synchronize and coordinate your calendars seamlessly.
Keep your finger on the pulse. Regularly review and update your availability calendar to reflect last-minute changes, maintenance schedules, or personal plans. Set aside a recurring block of time to stay on top of these updates and ensure your listing is always accurate.
Tailor the experience. Fine-tune your booking settings, such as minimum stay requirements, pricing, and cancellation policies, to create the perfect balance between attracting guests and upholding your own peace of mind.
Responding promptly to guest inquiries and booking requests is a hallmark of top-notch guest service. Use your calendar to keep track of upcoming reservations and any special requests or needs from your guests.
A key way to be more efficient—automate as much as you can. Explore the powerful calendar management tools and features offered by Airbnb, Vrbo, and other vacation rental platforms. From automated pricing adjustments to templates for communicating with guests, these tools can streamline your workflow and free up your time.
Have a growing portfolio of vacation rental properties? Then it’s even more critical to stay organized and keep your calendars synchronized. Consider investing in a property management system or calendar integration tool so you can coordinate all of your listings from one screen.
Do you want your multiple calendars to be completely effortless and chaos-free? Hand them over to a full-service vacation rental manager, like Vacasa.
This can be a game-changer. Vacasa will not only sync, optimize, and manage all of your calendars, but we’ll keep all your property information consistent across multiple platforms. This includes:
Even better—this is all included in a single management fee.
There is no definitive rule, but most experts recommend opening your Airbnb calendar at least 6-12 months in advance. This allows you to capture early bookings and maximize your occupancy. Some hosts even open their calendars up to 2 years in advance. The key is to balance availability with demand. You don't want to open too far out and risk having dates sit empty, but you also want to give guests enough lead time to book your home.
There are a few ways to sync your Airbnb and Vrbo calendars:
To fill out your Airbnb calendar:
Call 844-518-0967 to speak with a Homeowner Consultant, who can answer preliminary questions and see if we’d be a good fit for you.
If you'd like to move forward, we’ll put you in touch with our market expert in your neighborhood to explore the financial potential of your home, outline our management fee, and introduce your local team.
California licenses
Vacasa Seasonals Inc.
California DRE #02160171
Vacation Palm Springs Real Estate, Inc.
California DRE #01523013
Vacasa offers property management and other real estate services directly through Vacasa LLC and through Vacasa LLC's licensed subsidiaries. Click here for more information about Vacasa's licensed real estate brokerage/property manager in your state. Vacasa’s licensed real estate brokerages/property managers include: Vacasa Alabama LLC; Vacasa Arizona LLC; Vacasa of Arkansas LLC; Vacasa Colorado LLC (Micah Victory); Vacasa Delaware LLC, 302-541-8999; Vacasa Florida LLC; Vacasa Illinois LLC 481.014072, Micah Victory Managing Broker Lic# 471.021837; Vacasa Louisiana LLC, Dana MacCord, Principal Broker, ph 504.252.0155 (Licensed in LA); Vacasa Michigan LLC, 602-330-9934; Vacasa Missouri LLC, Vicki Lyn Brown, Designated Broker; Vacasa Nevada LLC; Vacasa New Hampshire LLC,45 NH-25, Meredith, NH 03253, Susan Scanlon, Broker of Record; Vacasa Minnesota, Broker: Micah Victory, license #40877637; Vacasa New Mexico LLC, 503-345-9399; Vacasa New York LLC, 888-433-0068, Susan Scanlon, Real Estate Broker; Vacasa North Carolina LLC; Vacasa Oregon LLC; Vacasa Pennsylvania LLC; Vacation Palm Springs Real Estate, Inc., California DRE #01523013, Mark Graham, California DRE #00700720; Vacasa Real Estate LLC (licensed in Texas, Debra Brock, Designated Broker); Vacasa Real Estate LLC (licensed in Washington, Robert Brush, Designated Broker); Vacasa Seasonals Inc., California DRE #02160171, Lisa Renee Stevens, California DRE #01485234; Vacasa South Carolina LLC; Vacasa South Dakota LLC; Vacasa Tennessee LLC; Vacasa Vacation Rentals of Hawaii LLC, 69-201 Waikoloa Beach Dr. Ste. #2F17, Waikoloa, HI 96738; Vacasa Vacation Rentals of Montana LLC, Terah M. Young, Licensed Property Manager; Vacasa Virginia LLC; Vacasa Wisconsin LLC; Vacasa Wyoming LLC. In Canada, this advertisement is provided by Vacasa Canada ULC, CPBC lic. number 75826, 172 Asher Rd. V1X 3H6 Kelowna, BC.